Governing Body Scheme of Delegation 2016-17

 

A RESOURCE FOR GOVERNING BODIES OF WILTSHIRE LOCAL AUTHORITY MAINTAINED SCHOOLS

St Johns Primary C of E VC Primary School

To Belong, To Imagine, To Achieve

WHAT IS A SCHEME OF DELEGATION.

The Scheme of Delegation sets out the responsibilities and extent of authority delegated to committees, working groups or individuals acting within the framework of the policies formulated by the Governing Body. It clarifies who does what – especially in relation to the Headteacher and the Governors.

The Scheme of Delegation provides clarity about roles and responsibilities and promotes effectiveness. It also demonstrates to stakeholders how the Governing Body organises its work.

Committees at St Johns C of E Primary School are as follows –

. Staffing

. Finance

. Curriculum, Data and Progress (CDP)

. Pay Panel

. Disciplinary committees to be set up as and when required

ROLE OF THE GOVERNING BODY.

Governors have three key roles –

. To ensure clarity of vision, ethos and strategic direction.

. To hold the Headteacher to account for the educational performance of the school and its pupils.

. To oversee the financial performance of the school and to make sure its money is well spent.

The Scheme of Delegation is reviewed annually by the Full Governing Body (FGB)

This framework has been compiled with Wiltshire Governor Services to help governing bodies distribute their responsibilities across the full governing body and its committees as well as, where deemed appropriate, to individual governors or the head teacher. Changes to the previous version (2014-15) are written in italics and the source of the change identified. The framework includes the key responsibilities expected to be undertaken by governing bodies and indicates by shading of boxes where specific responsibilities cannot legally be undertaken.

Whilst the framework allows for many responsibilities to be delegated to individual governors or to the head teacher, it’s expected that governing bodies will want to fulfil most of their responsibilities at either full governing body or committee level to ensure corporate decision making.  Please also note that the responsibilities listed under each heading are those for which the governing body retains overall responsibility. They do not include functions that fall within the head teacher’s school management responsibility e.g. responsibility for each pupil’s education.

The framework draws on a number of sources of information including: National Governors’ Association Local Authority Maintained Governing Body Decision Planner 2014; Department for Education Governors’ Handbook 2015; OFSTED Handbook for School Inspection September 2015;  School Information (amendment) regulations 2012; School Governance Constitution Regulations 2012; The School Governance (Roles, Procedures and Allowances) regulations 2013; The constitution of governing bodies of maintained schools (Statutory guidance for maintained schools and local authorities in England) March 2015; Statutory policies for Schools (DFE) September 2014.

General and Procedural Responsibilities


FGB Cttee Ind. Gov. H T
Draft instrument of government and any subsequent amendments Approve X X X
Co-opt governors (School Governance Constitution regulations 2012) and appoint (and remove) associate members Approve X X X
Appoint Local Authority governors (School Governance Constitution regulations 2012) Approve X X X
Review governor election materials to ensure that electorate understands what is required of governors.

Ref: The constitution of governing bodies of maintained schools (Statutory guidance for maintained schools and local authorities in England) March 2015

Approve X X X
Agree suspension of governors Approve X X X
Appoint (and remove) the chair and vice chair of the governing body Approve X X X
Determine period of office of chair and vice chair (between 1 and 4 years) Approve X X X
Appoint (and dismiss) the clerk to the governors Approve X X
Determine any functions to be performed by the clerk to governors that are additional to those laid out in regulations Approve X X
Establish and review committees Approve X X X
Elect or appoint committee chairs Approve Review X X
Publication of governors’ details on school website. As a minimum this should include: each governor’s (or associate member’s) name; category; appointing body; term of office; any committees they serve on; positions they hold such as Chair, Vice Chair, Chair of a Committee. Associate members’ voting rights on any committees should also be included.

Ref: The constitution of governing bodies of maintained schools (Statutory guidance for maintained schools and local authorities in England) March 2015

Approve Review
Effective September 2015: Establish, publish on website, (and update annually) a register of headteachers’ and governors’ business interests. The register must set out details of any relevant business interests and any other schools at which they govern. It should also detail any relationships between governors and school staff including spouses, partners and relatives.

Ref: The constitution of governing bodies of maintained schools (Statutory guidance for maintained schools and local authorities in England) March 2015

Approve Review Review Review
Review the Governors’ Code of Conduct to ensure that all governors and associate members are aware that their details as identified in the preceding 2 points will be published and that all are required to provide the information. Governors’ explicit agreement to the Code of Conduct should be recorded in minutes.

Ref: The constitution of governing bodies of maintained schools (Statutory guidance for maintained schools and local authorities in England) March 2015

Approve
Approve Annual Governance Statement

The School Governance (Roles, Procedures and Allowances) (England) Regulations 2013

Approve
Determine level of delegation of functions to individuals or committees annually Approve X X X
Establish any required GB procedures (where not set out in law)


Approve X X X
School Self Evaluation/School Improvement Planning Responsibilities


FGB Cttee. Ind. Gov. H T
Agree the outcomes of the School’s Self Evaluation process Approve Review Review Review
Agree long term vision and strategic plan Approve Prepare Prepare Prepare
Approve school improvement plans and evaluate their impact Approve Review Review Review
Appoint governors for SEN, safeguarding, whistle blowing and any others agreed by GB Approve Prepare
Ensure OFSTED recommendations are incorporated into the school improvement plan


Approve Prepare Prepare Prepare

 

Data Analysis and Target Setting Responsibilities


FGB Cttee. Ind. Gov. H T
Scrutinise a range of pupil performance data to evaluate the school’s performance, including the Governors’ and OFSTED data Dashboards Approve Monitor Monitor Prepare
Agree challenging targets for pupil achievement/attainment, ensuring they are based on outcomes of robust data analysis, and monitor performance against them     Approve Prepare Prepare Prepare
Scrutinise analysis of examination results and key stage assessments against agreed targets Approve Monitor Monitor Prepare
Ensure rigorous assessment processes are in place


Approve Monitor Monitor Prepare

 

Extended Services Responsibilities


FGB Cttee. Ind. Gov. H T
Decide whether to offer additional services and what form these should take Approve     Prepare
Decide whether to cease provision of additional services Approve     Prepare
Review provision and impact of additional services


Approve     Prepare

 

Discipline/Exclusions Responsibilities


FGB Cttee. Ind. Gov. H T
Agree a  behaviour principles statement and ensure that this is posted on the school website Approve

 

X X
Draft a school behaviour policy and publicise to staff, students and parents X X X Approve
Decide whether to confirm permanent and fixed term exclusions where the pupil is either excluded for more than 15 days in a term or at risk of being unable to sit a public examination Approve X X
Consider parents’ representation about exclusions


X Approve X X

 

Premises Responsibilities


FGB Cttee. Ind. Gov. H T
Agree long term strategy for use of school premises Approve Monitor Prepare
Establish all legally required and Local Authority recommended premises related policies and monitor the effectiveness of their implementation Approve Approve Prepare
Arrange for regular monitoring and inspection of school premises Approve Prepare
Agree a funded maintenance plan Approve
Approve hiring policy and charges Approve
Ensure security of school premises and equipment Approve
Agree level of maintenance service the school will buy from service providers Approve Prepare
Ensure risk assessments of school site are conducted and considered as appropriate


Approve Prepare Prepare

 

Staffing Responsibilities


FGB Cttee. Ind. Gov. H T
Formally approve appointments of head teacher and deputy head teacher Approve X X X
Appoint an external adviser to assist with the head teacher’s performance management Approve Prepare X X
Nominate 2/3 governors to conduct head teacher’s performance management Approve Prepare X X
Approve, and keep under review, a school pay policy/teachers’ pay policy Approve X X X
In voluntary and foundation schools, decide whether to give advisory rights to Diocese/Local Authority Approve X
Fulfil role expected of governing bodies in adopted procedures for range of staffing issues e.g. discipline, capability, grievance, redundancy, termination of employment X Approve X X
Approve a Statement of procedures for dealing with allegations of abuse against staff X X X Approve
Approve applications for early retirement, secondment and leave of absence not covered by local agreements Approve X
Approve, and keep under review, a teacher appraisal policy Approve Prepare X
Make teachers’ pay progression decisions following recommendations of head teacher (by end of October) X Approve X X
Consider a report from the  head teacher on the operation of the appraisal policy (to include information as outlined in the school’s appraisal policy) Approve Prepare X X
Determine the school’s staffing complement Approve Prepare X X
Ensure safer recruitment requirements are met Approve Monitor Prepare X
Ensure that required staffing policies and procedures are in place and implemented Approve Prepare
Appoint selection panel for head teacher and deputy head teacher appointments Approve
Appoint selection panel for other members of the senior leadership team Approve Prepare Prepare
Ensure that at least one person on the selection panel for head teacher appointment has completed safer recruitment training


Approve Monitor Prepare

 

Finance Responsibilities


FGB Cttee. Ind. Gov. H T
Award contracts (GB to determine levels of authorisation) Approve

 

Prepare
Approve transfers between budget headings (GB to determine levels of authorisation) Approve Prepare
Approve annual budget (as required by Wiltshire Scheme of Financial Delegation) Approve X X X
Ensure that the budget is only spent for school purposes Approve Prepare Monitor
Agree the first budget plan, prioritised against school improvement priorities Approve Monitor Prepare
Agree an annual Best Value Statement Approve
Review contracts and services due for renewal (GB to determine levels of authorisation) Approve X X
Monitor adequacy of financial management competency amongst staff and governors Approve Monitor Prepare
Approve signatories for authorising orders and payments Approve X X
Ensure that the school is compliant with the Schools Financial Value Standards (SFVS) Approve Prepare Monitor
Monitor income and expenditure reports and approve returns required by LA Approve Prepare Monitor
Establish (and keep under review) a charging and remissions policy Approve Monitor
Appoint (annually) auditors to conduct an audit of the School Fund Approve Monitor Prepare
Receive an annual report on the audited accounts of the School Fund Approve Monitor X X
Approve (and keep under review) ordering and payment systems Approve Prepare
Approve purchase of services from Local Authority and other sources (GB to determine levels of authorisation) Approve Prepare
Approve the writing off of irrecoverable debts up to the value of £500 (LA approval required above this amount) Approve Prepare X X
Approve the disposal of surplus and damaged equipment Monitor Approve
Consider annual financial benchmarking data and analyse outcomes Approve Prepare Monitor
Ensure the budget has allocated funds to support the school improvement plan, any agreed changes to staffing structure, and any salary increases approved following appraisal outcomes Approve Prepare Monitor
Ensure all required finance policies and procedures are in place and implemented Approve Prepare Monitor
Agree end of year budget rollover Approve Prepare Monitor
Receive, and where appropriate respond to, reports from Local Authority Auditors Approve Prepare Monitor
Evaluate the impact of the allocation of pupil premium funding on overcoming barriers to learning Approve Monitor Prepare
Evaluate the impact of the allocation of the primary school sport funding in improving the quality and breadth of PE and Sport provision ( primary schools) Approve Monitor Prepare
Evaluate the impact of the allocation of year 7 catch up funding ( secondary schools) N/A
Approve ( and keep under review) a governors’ allowances scheme N/A
Agree budget allocation for governor training and evaluate the impact of spending


Approve Prepare Monitor

 

School Organisation Responsibilities


FGB Cttee. Ind. Gov. HT
Publish proposals to change category of school Approve X X
Consider forming, joining or leaving a federation or academy Approve X X X
Set the times of school sessions and the dates of school terms and holidays (extended to all schools as a result of the Deregulation Act 2015) Approve X X X
Ensure the school meets for 380 sessions in a school year Monitor Approve
Health, Safety/Child Protection/ Safeguarding Responsibilities FGB Cttee Ind. Gov. H T
Ensure compliance with health, safety and safeguarding legislation applied to schools Approve Prepare Monitor
Approve a health and safety policy and monitor its implementation Approve Prepare X
Ensure effectiveness of health and safety policy Approve Prepare Monitor
Conduct inspections of buildings, plant and equipment Approve Prepare Monitor
Approve Child Protection Policy and review its effectiveness at least annually Approve  

 

X X
Ensure effectiveness of record keeping related to health, safety and safeguarding responsibilities, including maintenance of central record of recruitment and vetting checks Approve Monitor Prepare
Consider school’s annual safeguarding audit and monitor subsequent action plans Approve X X
Ensure school meets national school food standards ( new standards in force from Jan 2015) Approve Prepare
Ensure compliance with statutory guidance regarding pupils with medical needs (came into force Sept 2014)


Approve Prepare

 

School Admission Responsibilities (voluntary aided and foundation schools)  


                                                                   

FGB Cttee. Ind. Gov. HT
Establish an admissions policy and publish Approve X X
Consult before making any changes to the admissions policy. (Where there are no changes consult at least every 7 years.) Approve X X
Consider admissions applications Approve X X
Appeal against Local Authority direction to admit pupils Approve X X

 

Curriculum/Inclusion/ Equality Responsibilities FGB Cttee. Ind. Gov. H T
Ensure that (from September 2014) the relevant national curriculum programmes of study are taught App

rove

 

Monitor Prepare
Establish (and keep under review) a policy on sex education and publicise to parents and carers Approve

 

Prepare
Consider any disapplication for pupils (from the National Curriculum) Approve Prepare
Decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum ( including activities outside the school day) Approve Monitor Prepare
Approve the school’s SEN policy and publicise to parents and carers and report annually to parents on provision for pupils with SEN Approve X X X
Ensure appropriate provision is provided for gifted, more able and talented pupils Approve Monitor Prepare
Ensure that only approved external qualifications and syllabuses are offered to pupils Approve Monitor Prepare
Prohibit political indoctrination and ensure the balanced treatment of political issues Approve Monitor Prepare
Designate a “responsible person” (staff) for pupils with SEN Approve Prepare
Designate a “responsible person” (staff) for Looked After Children Approve Prepare
Establish an accessibility plan and review it at least every three years Approve Monitor Prepare
Ensure that the September 2014 statutory requirements for Early Years Foundation Stage are implemented Approve Monitor Prepare
Approve off-site visits and activities of more than 24 hours or which involve a hazardous pursuit or journey by air or sea Approve Prepare
Establish and publish annually an “Equality information and objectives statement” and review equality objectives every four years Approve Prepare Monitor
Ensure provision of RE in line with the school’s basic curriculum Approve Monitor Prepare
Decide RE syllabus (Foundation, VA,VC schools) Approve Monitor Prepare
Review provision of careers education, information and advice (secondary schools)


N/A

 

Pupils, Parents and Community Responsibilities


FGB Cttee. Ind. Gov. H T
Ensure that school policy and procedure for looked after children are consistent with the measures set out in the statutory guidance. Approve Prepare
Ensure legally required information is published online, including annually required information e.g. report on SEN, pupil premium funding Approve Monitor Prepare
Agree parental complaints procedure and publicise to parents Approve Monitor
Consider parental complaints against head teacher (as outlined in complaints procedure) Monitor Prepare X X
Ensure the governing body can demonstrate its accountability to parents Approve Monitor
Adopt (and keep under review) home-school agreements (does not apply to nursery schools) Approve X
Consider matters relating to the role of the school in the community Approve Prepare
Ensure the school has a published freedom of information scheme Approve

 

Annually register with the Information Commissioner’s Office if desired. Schools are exempt, as non-profit organisations. Approve
Establish a data protection policy and review it at least every two years Approve Monitor
Ensure provision of free meals to those pupils meeting the criteria, including Universal Infant School Meals  where applicable) Approve Prepare